Academic Requirements Guide
Read this page before you start your course. It explains how to write your answers, how to research, how to submit, and how we check academic integrity.
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Critical Rule
USE YOUR OWN WORDS
All assessment responses must be written in your own words. Under no circumstances may you use text written by an AI tool in your answers.
Word Count Guidelines
Formative Knowledge Questions
Aim for 7-10 sentences unless the task sets a different length. Explain the idea, give a short example, then add your reference list at the bottom.
Summative
Follow the brief and write full paragraphs that show judgement and application. If the task uses a table or plan, fill every part with specific and useful detail. This project accounts for 50% of your assessment, so consider the depth of information required based on this. Detailed paragraph responses if word count not specified.
Always write in your own words. AI tools are for learning only. Do not paste AI text into any answer. See the Academic Integrity section for the full rules.
The Essential Rules
Length
Each question should be answered in seven to ten sentences unless the task says otherwise.
Research
You may research for context and understanding. Include valid references to government, training, or professional sources in your answer block.
AI tools for learning only
You may use NotebookLM, ChatGPT, Perplexity and College tools for research, context, and idea discovery only. Do not paste AI text or rewrite AI output into your answers.
Spellcheck the Right Way
Do not use Grammarly or any AI spellchecker. Use Microsoft Word spellcheck, not Copilot, or another non-AI checker.
Screening & Consequences
We use multiple systems to detect plagiarism and AI-generated content. If we detect copied or AI-written text, it is plagiarism and an immediate fail for that task. The task is removed from your dashboard with no resubmission.
Use your own words
All answers must be written by you. AI text is not accepted.
Length
  • Formative knowledge questions: aim for 100 to 120 words per question unless the task states otherwise.
  • Summative project or performance: provide comprehensive responses that show application and decision making. One-line or very brief answers are not accepted.
Research and referencing
  • Formative: do your research, then explain it in your own words. Add a reference list at the bottom of each answer in APA or the style named in your unit. No in-text referencing. Each response must include its own reference list.
  • Summative: use your own knowledge and apply it to the project or scenario. Do not add external research unless the task explicitly asks for it. If it does, follow the same bottom-of-answer reference list rule.
Type of Responses
You will complete two kinds of assessment.
Assessment Types
1
Formative
Formative is where you build knowledge. These are the knowledge questions. Research first. Then explain what you learned in your own words. Aim for clear, complete answers that match the criteria. Include a short reference list at the bottom of each answer using APA or the style your unit names. No in-text referencing for these tasks. Each response must include its own reference list.
2
Summative
Summative is your project or performance. This is where you demonstrate what you learned. Write in your own words. Apply the ideas to the real or simulated context. Summative answers should be comprehensive. One sentence or a few words is not accepted. Unless the task explicitly asks for research, do not bring in external sources. Use your own understanding and the scenario in front of you. Treat summative as a major part of your assessment.
Formative = knowledge: research, then explain it yourself. Target 100 to 120 words. Add a reference list at the bottom.
Summative = project: apply your learning in full paragraphs. No outside research unless the task says so.
Own words only: AI helps you learn, not write.
Formative and Summative
Both must be completed in your own words. AI tools are only for practice such as idea prompts.

Remember: Your assessments must always reflect your learning and understanding, not AI-generated content.
Submission Guidelines & File Formats
File Type Compliance
Follow the file type stated in the task. For example, if it says PowerPoint, submit .ppt or .pptx.
Do not upload a PDF unless the task permits it.
Type of Response
  • Match the task: short answer, extended response, report, table, plan, or video.
  • Use full sentences for written work.
  • If a structure is supplied, fill every part with specific and relevant detail.
  • Use headings and bullet points only when the task allows them.
Submission Procedures
For detailed submission rules and proper procedures, please refer to Section A3 of this guide.
Examples: Critical Thinking
Formative Example
Question: Explain the steps you would follow to think critically about a workplace problem, and why each step matters.
Good example
  1. I define the problem in one clear sentence so everyone understands the same issue.
  1. I list any assumptions I am making and check which ones I can test.
  1. I gather facts and evidence from reliable sources, then separate facts from opinions.
  1. I consider different stakeholder views to reduce bias in my judgement.
  1. I generate several options, not just one, so I have real choices.
  1. I compare the options against criteria like cost, time, risk, and impact on people.
  1. I choose the best option and explain my reasons in plain language.
  1. I plan a small trial or checkpoint to test the decision before full rollout.
  1. I reflect on the result and record lessons so we improve next time.
References: State Library of Queensland. Evaluating information sources. Facione, P. A. Critical thinking: What it is and why it counts.

Weak example: "Look at the problem, pick a solution, and do it." Too short. No steps. No explanation. No references.
Summative Example
Question: In about 100 words, show how you would apply critical thinking to decide whether our team should adopt a new task-tracking app next month.
Good example
I will define the problem as missed deadlines and unclear ownership. I will confirm the real causes by checking last month's tasks and speaking with two team leads. I will shortlist three apps and score them against cost, security, setup time, mobile access, and reporting. I will choose the top two and run a one-week pilot with five users from different roles. I will compare completion rates, error counts, and user feedback. If one app improves handovers and reduces follow-ups, I will recommend it with a simple rollout plan, a training checklist, and a two-week review date.

Weak example: "Use the new app because it looks easy. If it works, great." Too brief. No criteria. No trial. No evidence.
Type of Response & Format
Type of response
  • Match the task: short answer, extended response, report, table, plan, or video.
  • Use full sentences for written work.
  • If a structure is supplied, fill every part with specific and relevant detail.
  • Use headings and bullet points only when the task allows them.
Format
Follow the file type stated in the task. For example, if it says PowerPoint, submit .ppt or .pptx. Do not upload a PDF unless the task permits it. See A3 for submission rules.
Research Basics and Referencing
Research first. Write second. Use credible sources like government, training, and professional sites. Save links as you go. When you answer, add a reference list at the bottom of each response. Keep it short and consistent.
AI tools can help you learn. You can use NotebookLM, ChatGPT, Perplexity to find sources, plan reading, or clarify concepts. Do not paste AI text or rewrite it into your answers.
Research Website Text Requirements
Use credible sources
Government, training, professional bodies, standards organisations.
Paraphrase and apply
Take notes in your words. Explain the idea, then show how it applies.
Reference simply
Add reference list at the bottom of your answer.
AI for learning only
Use NotebookLM, ChatGPT, Perplexity for finding sources, planning, or clarity. Do not paste or polish AI text.
Spellcheck
Use Microsoft Word spellcheck, not Copilot. Do not use Grammarly or AI proofing software due to text being marked as Ai
Student-Friendly Summary
  • Use real sources.
  • Explain it yourself and add references.
  • AI helps you learn, not write.
  • Use Word spellcheck. No Grammarly.
Academic Integrity: Detection & Consequences
Academic integrity is paramount. Violations are taken seriously and have significant repercussions.
Detection Systems
Multiple systems are used to detect plagiarism and AI-generated content, ensuring originality and authenticity.
Immediate Task Fail
A direct consequence of academic integrity violations is an immediate fail for the task.
Task Removal
The task will be removed from your dashboard with no option for resubmission.

A clear warning: Academic integrity violations are extremely serious and can lead to severe academic penalties.
Fee Schedule
Q&A
Q: Can I use AI to write or polish my answers?
A: No. AI is for research and understanding only. We check.
Q: Which tools are okay for learning?
A: NotebookLM, ChatGPT, Perplexity and College tools. Use them to find sources, plan, or clarify.
Q: Can I use Grammarly?
A: No. Use Microsoft Word spellcheck. Do not use Copilot.
Q: What happens if AI or copying is detected?
A: It is plagiarism and an immediate fail. The task is removed with no resubmission.
Q: How long should my answers be?
A: Usually seven to ten sentences unless the task says otherwise.
Q: What if the task says PowerPoint?
A: Submit .ppt or .pptx. Do not upload a PDF unless stated.
Q: How do I reference?
A: For formative, add a short reference list at the bottom of each answer in APA or the style named in your unit.
Q: What if I need an extension?
A: Apply early via the Student Lounge with a valid reason.
Q: What is the difference between formative and summative?
A: Formative builds knowledge with research in your words. Summative proves competence using your own understanding in context.
Q: Who do I contact?
A: studentlounge@aiol.net.au or the conversational agent in the Student Lounge.